Collaborative editing

Trailkeep lets multiple people edit the same trip simultaneously. Changes sync in under a second for all connected editors. Collaborators do not need a Trailkeep account.

Getting the edit link

Inside the trip, open the Share menu. The edit link is labelled separately from the read-only link. Copy it and send it to whoever needs to co-edit.

Anyone with the edit link opens the trip directly in collaborative editing mode. They are prompted to enter a display name — this appears in the presence indicator so the owner can see who is currently active in the trip.

What collaborators can do

Collaborators with the edit link can:

• Edit trip details (name, dates, trail name, description)
• Add, edit, and reorder days
• Add, edit, and delete waypoints
• Add, edit, and delete trail notes

Collaborators cannot:

• Delete the trip
• Change safety settings or emergency contacts
• Access the trip owner's account or billing settings
• Generate a new edit link or revoke existing access

Subscription limits and collaborators

The trip owner's subscription tier applies to the whole trip. If the owner is on a free account, collaborators work within the same day and waypoint limits as the owner — they cannot add more days than the owner's plan allows.

Real-time presence

The presence indicator in the trip header shows the display names of everyone currently editing. This makes it easy to coordinate without needing a separate chat.

Activity log

The Recent Activity feed inside the trip records every change: who changed what field, and when. This is useful for staying in sync with a remote co-editor without needing to communicate in parallel.

Editing lock during active trips

Once the trip owner sets the trip to Active status, the edit link is locked — collaborators can no longer make changes. The trip owner can still edit. This is intentional: modifying a live itinerary (changing the return date, removing a waypoint) could interfere with active safety monitoring.

Revoking access

Open the Share menu and use the Stop sharing option to revoke the edit link. The old link stops working immediately. If you need to re-share, a new link is generated.

Trail notes and collaboration

Trail notes are available to collaborators. However, each collaborator currently sees only their own notes — notes added by other editors are not yet visible across sessions. This is a known limitation being addressed in an upcoming update.