Gear lists

A gear list is a collection of gear items organised into categories, with weight and cost tracking. You can have multiple lists — one per trip, one for summer vs. winter, one shared with the community — and each is independent.

Creating a list

Open Plan → Pack, then click Add to create a new list. Give it a name and set your preferred weight unit (g, kg, oz, or lb) and currency symbol. These apply to the list's summary totals — individual items keep their own units.

A new list starts with one default category and one empty item so you can begin adding immediately.

Adding and editing items

Each item has the following fields:

All fields are edited inline — click a field to edit it directly in the list. No dialog required.

Categories

Items are grouped into categories. A new list starts with one category — add as many as you need. Categories can be:

• Renamed — click the category name to edit it inline
• Reordered — use the up/down arrows (see Reordering below)
• Deleted — removes the category and all items inside it

Reordering items and categories

The up/down arrows on each category header serve double duty:

• No item selected → moves the entire category up or down
• An item is selected → moves that item up or down within its category

Desktop: Click the checkbox on the left of an item row to select it, then use the arrows on that category's header.

Mobile: Tap the row to select it (tap again to deselect), then use the arrows.

Adding from the Gear Vault

If you have items saved in the Gear Vault, you can copy them into a list without re-entering the details. Click the gear icon in the list header to open the panel, find the item, and click Clone — a dialog lets you choose which category to add it to. The original vault item is unchanged.

See Gear Vault for the full vault workflow.

Copying a list

To duplicate a list, open the list header dropdown and select Copy. The copy is named [original name] (Copy) and includes all categories and items. It is auto-selected after creation.

Deleting a list

Open the list header dropdown and select Delete. A confirmation dialog appears before deletion — unlike deleting individual items or categories, which is instant.

Sharing a list (gear list)

Any list can be shared via a public link — called a gear list. The shared view at /gear-list/{id} is read-only and shows categories, items, weights, and a summary chart. No account is required for viewers.

Logged-in visitors see a Clone button to copy the full list into their own account.

With the list open in Plan → Pack, use the Share control in the planner toolbar (mobile: Share chip; desktop: URL path chip). The link is created automatically — tap to copy. The URL stays the same until you delete the list. See Sharing a list for what visitors see, clone rules, and vault copy.

Linking a list to a trip

In Plan → Trip, click the backpack chip in the trip metadata row (calendar / trail / pack) and select a list. Once linked, the list is accessible from the trip view, included on the trip's public shared page, and its total weight is used for moving time and Active calorie estimates in each day section. Without a link, the Trip Planner assumes no pack load for those stats. See Day stats and active burn.

Visibility settings

Several columns and features in the Pack Planner are hidden by default to reduce clutter. Toggle them on from the settings icon in the dashboard header:

These are account-wide settings — they apply across all lists.

Offline behaviour

Pack lists are view-only offline — you can browse cached lists, categories, and items, but cannot edit, reorder, add, or delete. Lists load in the background when you open the dashboard online, so you do not need to visit Pack first for offline viewing.

Trip edits (on Plan → Trip) still queue offline. See Offline and mobile.

Subscription limits

Tier gates (how many lists you can own):

Size caps (same on every tier — including CSV and LighterPack import):

When you reach a limit, the add button is disabled and a tooltip explains why. Import uses the same checks before creating a new list.

If you are on Pro and hitting the limits, email info@trailkeep.com and we will sort it out.